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SECTOR COMMITTEES

Sector Committees were established to assist the National Contracts Commission (NCC) in evaluating recommendations for the award of government contracts in a timely manner. Sector Committees are extensions or sub-sets of the NCC. Procuring entities are required to submit, to the Sector Committees, their recommendations for the award of contracts which are valued at $30,000,000.00 or above.

Responsibilities of the sector committee

  • To review submissions received and satisfy itself that all prescribed tender procedures have been observed by the submitting Procuring Entity; To convene meetings as necessary to receive and review the tender reports which are submitted by Procuring Entities;
  • To make recommendations for the award of public sector contracts and, immediately thereafter, submit to the NCC, in the prescribed form, of its decisions;
  • To record official minutes and to keep permanent records of all of its proceedings.

Membership of sector committees

The membership of each sector committee is comprised of the Chairman and one representative of the NCC. The NCC representative is a member of the staff of the Technical Services Division (TSD) of the Office of the Contractor General (OCG). The Committee usually includes members who are drawn from the following disciplines and/or professions:

  • Architecture;
  • Quantity Surveying;
  • Civil Engineering;
  • Electrical/Mechanical Engineering;
There may also be members from the following:
  • An Attorney-at-Law;
  • An Accountant or financial specialist;
  • A member who is familiar with business and commerce; and
  • Other participants who may be co-opted, for specialist tenders, as may be deemed necessary in the judgment of the Committee.


Specialist Sector Committees

Effective July 1, 2016 Specialist Sector Committees were established to review specific types of procurements. The Committees were established pursuant to Ministry of Finance and the Public Service, Circular 14, of June 15, 2016.

Procuring Entities are no longer assigned to a specific Sector Committee. Submissions shall instead be directed to the Chairman of the specific Specialist Sector Committee assigned to review a particular type of procurement as follows:



Contact information Specialist Sector Committees

Specialist Sector Committee

Location

Chairperson

Administrative Assistant

Contact information Administrative Assistant

Goods Specialist Sector Committee

Office of the Prime Minister

Mr. Leonard Bailey, J.P. Senior Civil Engineer Port Authority of Jamaica



1. Miss Patricia Lindsay

OR

2. Miss Donna Robb

Cabinet Office, 1 Devon Road, Kingston 6

1. Tel: 929-8880; Ext: 2335 Email:
patricia.lindsay@cabinet.gov.jm

2. Tel: 929-8880; Ext: 2335
Email: donna.robb@cabinet.gov.jm

Consulting and General Service Specialist Sector Committee

National Works Agency

Mr. Roger Smith, Director, Technical Services, National Works Agency

Miss Maureen Dudley

National Works Agency 140 Maxfield Avenue, Kingston 10 Tel: 733-4252/733-4253 Email: maureendudley@nwa.gov.jm

Insurance Specialist Sector Committee

Ministry of Finance and Public Service

Miss Janet Mitchell Consultant National Housing Trust

Miss Samoya Smith

Ministry of Finance and Public Service 30 National Heroes Circle, Kingston 4 Tel: 876-932-5255 (w) | 876-924-9644 (f) Email: samoya.smith@mof.gov.jm

Works Specialist Sector Committee

Port Authority of Jamaica

Mr. Mervis Edghill Senior Vice President, Engineering Port Authority of Jamaica

Miss Juvena Delahaye

Port Authority of Jamaica 15-17 Duke Street, Kingston Tel: 922-0290 Email:jdelahaye@portjam.com

Information, Communication and Telecommunication (ICT) Specialist Sector Committee

Ministry of Economic Growth and Job Creation

Mr. Desmond Montgomery Manager - Management Information Systems Office of the Prime Minister

Miss Eulanda Madden

Ministry of Economic Growth and Job Creation 25 Dominica Drive, Kingston 6Tel: 926-1690 Ext 2700
Email: Eulanda.madden@mwlecc.gov.jm





In preparing submissions for review by the Specialist Sector Committees, Procuring Entities will be required to submit the following documents:

Documents to be submitted to Specialist Sector Committees

  • Appropriately completed and signed Transmittal / Variation Form;
  • Letter of Approval from the Head of Entity;
  • Evaluation Report (inclusive of a matrix indicating bidders’ compliance with each qualification requirement as stated in the Bidding Documents);
  • Bid document issued;
  • All supporting documents (inclusive of copies of items of correspondence issued/received during the tender process);
  • Copies of Bid Securities received; and
  • Where applicable, appropriate justification for the use of the Direct Contracting/Limited Tender procurement methodologies, inclusive of justification for the selection of the contractor/supplier and a clear demonstration that value for money has been obtained, along with the Head of Procuring Entity’s approval of same.
Procuring Entities are advised to liaise with the particular Specialist Sector Committees to ascertain the established meeting dates and are required to submit all required documents at least three (3) clear working days prior to the meeting date. In addition to the submission hard copies in the numbers stated by the Specialist Sector Committees, Procuring Entities are required to submit a compact disc containing all related documents.
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